Help Employees Take Cyber Security Seriously | CyberGuard360

From the Inside Out: Encourage Employees to Take Cyber Security Seriously

You rely on your cyber security company to provide the safety you need to protect the information of your
employees, clients, customers and colleagues. However, sometimes the weakest link can come from within your
own company, and it comes from the source that is the most difficult to regulate and predict: your employees.

You can have anti-virus and anti-ransomware software, firewalls, internet monitoring, and advanced web
filtering and proxy settings, but without good and basic internet safety practices among your employees at
work, you can open your company to attacks from the inside out.

If you practice safe cyber security and
enforce it among your employees, you will optimize the protections you already have, making them stronger
than ever.

Keep It Clean

Your first
and most important at-work rule for your employees should be keeping all work computers and devices clean
from external software. This rule means no downloading unapproved programs, scripts or fonts. Outside
programs increase the complexity of your IT network.

In basic terms, these programs create extra
pathways into your network that will need to be guarded. If you don’t know the programs or the pathways, you
will not be able to provide the level of protection that the rest of work-related software enjoys. Even one
additional program could end up compromising the safety of your entire business.

You might also require
that your employees use work email accounts for work-related business only. Work emails help to maintain
company safety, while personal emails may have more spam, advertising, infected attachments or suspicious
links. Your cyber security company can also provide more comprehensive email monitoring for work emails than
for personal emails accessed from work.

To further increase your security with a clean employee
system, you should also consider limiting social media access, especially to personal accounts. Your company
may have an online media presence, and it may seem strict to not allow social media at work, but many hackers
use malware that come over messages.

Instagram, Pinterest, and Twitter similarly provide access to
links and outside sources with dangerous content. Keep in mind that it is difficult to keep track of which
outside sites employees might use during their time at work. The larger your workforce, the greater the risk
of a security problem when employees regularly use personal social media sites on work computers and cell
phones.

Keep It Protected

Require your employees to change passwords often. You
should also require passwords be complex and difficult to “guess”. The strongest passwords have a
mixture of upper and lower case letters, numbers, and symbols. Never allow employees to share or repeat
passwords.

Another important source of protection is taking advantage of backing up your work on a
regular basis. Your IT systems might back up files automatically, but if you do not have this service in
place, employees should back up their work at least daily, especially if the information is essential to your
business operations.

Remember that a smaller number of employees who have access to specific portions
of your computer programs will mean a lower level of risk.

Don’t forget to terminate or disable
the login information of those who have left the company, especially if they had remote access to the system.

Keep Reporting

Establish a policy of open communication about security threats.
Make it standard practice for employees to report anything odd they might notice. If a program is behaving
strangely or if suspicious spam appears on the company email, it’s better to be safe than sorry. Protecting
against potential threats is easier than recovering from them after a security breech.

Keep
Educating

Finally, one of the most essential parts of staying on top of employee cyber
security is to keep educating them about risks and improvements. You might:

  • Show examples of
    phishing and email scams, especially those that target businesses. Invoices and in-email links should be
    verified before opening.
  • Provide an overview of current cyber risks to be aware of, especially as new
    viruses and scams come and go.
  • Review company policies often and have a “cyber security”
    awareness week.
  • Review security breaches in similar companies or ones that have occurred in the
    past. Show how those breaches occurred and warn against future weakness in the future.

Education
is one of the best ways to provide continual awareness. Security should not be a passing concern, but a daily
endeavor.

For more information about how to make your business secure, contact us at CyberGuard360. We
can provide protection for sensitive information that is crucial to your business, and we provide all forms
of cyber protection. Your business can be as secure from the inside
as it is from the outside.

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